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Tag Permissions

tagd-ai gives you fine-grained control over who can access your tags. Set different permissions for viewing and editing to match your needs.

Permission Levels​

Read Permissions (Who Can View)​

LevelDescription
PublicAnyone with the link or QR code can view
DomainOnly users from your email domain (e.g., @company.com)
OwnerOnly you can view

Write Permissions (Who Can Edit)​

LevelDescription
PublicAnyone can edit (use with caution)
DomainOnly users from your email domain can edit
OwnerOnly you can edit (default)

Setting Permissions​

On a Single Tag​

  1. Open the tag in the editor
  2. Click the Settings icon in the toolbar
  3. Under Permissions, select read and write levels
  4. Changes save automatically

Default Permissions​

Set defaults for new tags:

  1. Go to Account Settings → Preferences
  2. Under Default Tag Permissions, set your preferences
  3. All new tags will use these settings

Permission Scenarios​

Public Information (Product Labels, Instructions)​

Read: Public
Write: Owner

Anyone can scan and view. Only you can make changes.

Internal Team Documentation​

Read: Domain
Write: Domain

Only people with your company email can view or edit.

Personal/Private Content​

Read: Owner
Write: Owner

Completely private - only accessible when signed in as you.

Collaborative Public Wiki​

Read: Public
Write: Public

Anyone can view and contribute. Good for community projects.

Public Write Access

Public write permissions allow anyone to modify your content. Use sparingly and monitor for abuse.

Domain-Based Permissions​

Domain permissions use the email domain from your tagd-ai account.

How It Works​

  • Your account email: [email protected]
  • Domain: company.com
  • Anyone with an @company.com email can access domain-restricted tags

Multiple Domains​

Currently, domain permissions only work with your primary email domain. For multi-domain access, use:

  • Individual sharing invitations
  • Public access with password protection

Additional Security​

Permissions can be combined with other security features:

Protected Fields​

Keep some content hidden even in public tags:

  • Mark specific blocks as protected
  • Require password to reveal that content
  • Rest of the tag remains visible
  • Supports emergency access with approval workflow

Learn more in Protected Fields.

Access Logging​

Track who views your tags:

  1. Go to tag Settings → Security
  2. Enable Access Logging
  3. View logs in the tag's analytics

Checking Permissions​

From the Dashboard​

Tags display permission icons:

  • 🌐 Public read
  • 🏢 Domain read
  • 🔒 Private (owner only)

From the Tag​

Click Settings to see current permissions.

For Viewers​

Viewers see a permission indicator in the footer showing the access level.

Transferring Ownership​

Transfer a tag to another user:

  1. Open the tag
  2. Click ⋮ → Transfer Ownership
  3. Enter the new owner's email
  4. They receive an email to accept
  5. Once accepted, you lose owner access
Irreversible

Transferring ownership cannot be undone. The new owner has full control.

Sharing vs Permissions​

FeatureUse Case
PermissionsControl access for groups (public, domain, owner)
SharingGrant access to specific individuals

Learn more about sharing tags.

Troubleshooting​

"Access Denied" for Domain Users​

  • Verify their email domain matches exactly
  • Ensure they're signed in to tagd-ai
  • Check the tag hasn't been set to owner-only

Can't Change Permissions​

  • Only the owner can modify permissions
  • Check if you're signed in to the correct account

Public Tag Showing Login Screen​

  • The tag might have domain or owner read permissions
  • Password protection may be enabled
  • Check the tag settings

Best Practices​

  1. Start Restrictive - Begin with owner-only, loosen as needed
  2. Use Domain for Teams - Easier than individual sharing
  3. Add Passwords for Sensitive Public Tags - Extra protection layer
  4. Enable Logging - Know who's accessing important tags
  5. Review Regularly - Audit permissions on important content

Next Steps​