AI Search
Search across all your tags using natural language. Find content even when you don't remember the exact words.
How It Works
Traditional Search
- Matches exact keywords
- Requires knowing specific terms
- Limited to text matching
AI Search
- Understands meaning and context
- Finds related concepts
- Works with natural questions
Using AI Search
Accessing Search
- Click the search bar (or press
/) - Type your question or keywords
- Results appear instantly
Natural Language Queries
Ask questions naturally:
| Query | What It Finds |
|---|---|
| "How do I reset the password?" | Tags about password resets |
| "warranty information" | Tags containing warranty details |
| "equipment in building A" | Tags with building A locations |
| "stuff from last week" | Recently created/updated tags |
Query Examples
Finding by content:
"setup instructions for Model X"
"maintenance schedule"
"contact information for support"
Finding by metadata:
"tags I created in December"
"shared with me by John"
"tags with PDF attachments"
Finding by type:
"all my product tags"
"equipment manuals"
"location information"
Search Results
Result Display
Each result shows:
- Tag title
- Relevance score
- Content preview
- Last updated
Ranking
Results ranked by:
- Relevance to query
- Recency
- Your interaction history
- Content match quality
Quick Actions
From results:
- Click to open
- Star to save
- Share directly
- View QR code
Search Filters
Combine with Filters
Refine AI search with filters:
- Date range - Created or updated when
- Owner - Your tags or shared
- Folder - Within specific folder
- Has files - Contains attachments
Filter Syntax
query folder:Equipment
query created:2024-01
query has:pdf
Search Tips
Be Specific
More detail = better results:
- ❌ "machine"
- ✅ "CNC machine maintenance schedule"
Use Context
Include relevant context:
- ❌ "instructions"
- ✅ "setup instructions for new employee"
Try Variations
Different phrasing may help:
- "how to fix" vs "troubleshooting"
- "cost" vs "price" vs "pricing"
Search History
Recent Searches
- Click search bar
- See recent queries
- Click to repeat
Clear History
- Go to Settings → Privacy
- Click Clear Search History
Search vs Chat
| Feature | Search | AI Chat |
|---|---|---|
| Purpose | Find tags | Answer questions |
| Output | Tag list | Text answers |
| Scope | Your tags | Your tags + AI knowledge |
| Best for | Locating content | Understanding content |
See AI Chat for conversational AI.
Privacy
What AI Sees
- Your search query
- Your tag titles and content (for matching)
- Not shared with third parties
Search Logging
- Searches improve results
- Can disable in settings
- Clear history anytime
Troubleshooting
No Results Found
- Try simpler query
- Check for typos
- Use different terms
- Remove filters
Irrelevant Results
- Be more specific
- Add context words
- Use filters to narrow
- Try quotation marks for exact phrases
Search Slow
- Try shorter query
- Add filters to reduce scope
- Check internet connection
Plan Limits
| Plan | Searches/Month |
|---|---|
| Free | 100 |
| Pro | 10,000 |
| Enterprise | Unlimited |